<aside> 👉 This policy sets out the Company’s policy in relation to using and accessing its computer systems, including the internet and email. This policy applies at all times, including when you are working at home, at a client’s premises or at any other place.
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Any email use, internet use or voice communication content must not be detrimental to, nor adversely affect, the reputation or operations of the Company, its employees or customers. Employees are responsible and accountable for their email use, internet use and voice communications, including the content of these.
Any social media use in a personal capacity must also not be detrimental to, nor adversely affect, the reputation or operations of the Company, its employees or customers. You must not present or communicate on behalf of the Company on social media without the prior authorisation of the Company.
Any social media use in a work or personal capacity must comply with this policy.
All access to and usage of the Company’s data, or any email or voice communications using company equipment or resources may be monitored or accessed by authorised employees. The Company also reserves the right to monitor, access and record internet usage and web browsing activity of all employees in the workplace or using company resources.
At all times, you must also comply with the following:
(a) You may use the Company’s IT resources for business use and reasonable personal use, provided that such use does not bring the company or its related entities into disrepute and is not contrary to this policy or to any applicable law. Personal use must be kept to a minimum and must not prevent you from properly performing your duties;
(b) You must not use any of the Company’s property or IT resources to deal with illegal, offensive or defamatory material including by creating, downloading, transmitting, forwarding, copying or saving illegal, offensive or defamatory material;
(c) You must not use of the Company’s property or IT resources to act in a manner that could expose the Company, staff members, customers or other related parties to loss or liability;
(d) You must not use any of the Company’s property or IT resources to bully, harass or discriminate against any person. This includes by sending defamatory, threatening or obscene messages to any person, distributing pornography or other offensive material and/or sending emails that denigrate or ridicule any person (whether or not a member of staff). Such behaviour will be treated as serious misconduct and result in disciplinary action which may include summary termination;
(e) You must protect your email account including by keeping your password private, changing it regularly and not letting other people use it or know what it is. You should log off or lock your computer when leaving your computer for an extended period;
(f) You must not represent your personal opinions as those of the Company; and
(g) You must not send or disclose confidential or proprietary information belonging to
the Company except as strictly necessary in the proper performance of your duties.
The Company’s information systems and data must be securely protected by passwords or other authentication methods. Employees with access to the Company’s information systems and data are held responsible for the security and secrecy of their own passwords, or any other authentication verification data.
Passwords are not to be written or displayed in a public area, or shared in an email, or other form of electronic communication. Passwords or any other authentication verification tools or devices must never be shared, loaned or sold.
Employees must not act in a way that is detrimental to, or adversely affects, the safety and security of the Company’s information systems.